Friends of Evington
Friends of Evington is a registered charity no. 1148649, that was registered on 17 August 2012.
To find out more about the Friends of Evington , its constitution and policies follow the links below:
Objects of the charity are:
To promote for the benefit of the residents of Evington and surrounding area such charitable purposes (charitable under English law) as the trustees see fit from time to time, in particular, but not limited to the advancement of citizenship and community development and the conservation and protection and improvement of the physical and natural environment by the promotion of volunteering and the advancement of the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement.
The policies for the charity are as follows:
Volunteer Management Policy
Risk Management Policy
Data Protection Policy (See below)
Code of Conduct Policy
Conflict of Interest Policy
Financial Controls Policy
At the time of updating this blog – September 2023, the constitution and all policies are being reviewed and updated by the Board of Trustees .
The Friends of Evington is an associative charity with members who are group leaders for charitable projects and individual members for specific jobs agreed by the board of Trustees.
The activities for Friends of Evington fall into the following broad categories:
Conservation and Protection of the Environment
Promotion of Volunteering
Advancement of Facilities
Through member -led groups
Through Evington in Bloom (see more information on this website)
Through the Evington Echo
Through It’s Your Neighbourhood groups
Through specific events organised with partnership charities or not for profit groups
There is a long-standing campaign for Evington House (LE56DE) to become a Neighbourhood Centre so that more facilities can be offered for the benefit of the local community. Near the end of December 2022, all groups were asked to collect their belongings from Evington Park House and hand in their access fobs. The Mayor of Leicester, Peter Soulsby, said:
“Evington Park House is an underused asset for an operational base. It it were to be transferred into community use, the Mayor and Council would need to know that in doing so the House would have a viable and sustainable future.”
Friends of Evington have put in an expression of interest letter for an asset transfer for Evington Park House and the associated land behind the house.
If you are interested in volunteering with Friends of Evington then please use the contact form on this website.
Data Protection, Privacy & Communications Policy 1.3
Agreed by Trustees
|Approved By Trustees Yes|
|Consultation With trustees and members|
|Distribution All trustees and available to view on the Evington Echo website under Friends of Evington’s banner.|
|Implementation Date 2014|
|Planned Review Date July 2024|
|Friends of Evington’s Safeguarding officer
|Policy Validity Statement
Policy users should ensure that they are consulting the currently valid version of the documentation. This document 1.3 will be reviewed in July 2024
Purpose of the Policy:
The purpose of this policy is to ensure that members’ and volunteers’ privacy is protected and every reasonable effort is taken to ensure members’ information is kept secure and intact.
This policy describes how we collect and use personal information about our members and also how and why we use data, how we store it and how individual personal preferences can be amended.
General Data Protection Regulation (GDPR) provides the legal framework that defines how personal information can be used. FOE is fully committed to complying with the principles set out in GDPR and has a legal duty to protect any information we collect from you.
- Your personal information is only used for the purpose for which we collect it.
- Only information that we need is collected.
- Your personal information is only seen by those who need it.
- We will only disclose data when we have your consent, or where we are obliged to disclose personal data by law, or as expressly permitted under the GDPR (through contract; legal obligation, vital interests; public task; or legitimate interests).
- We will keep your information up to date. Inaccurate or misleading data will be corrected as soon as possible.
- Personal information is retained only for as long as it is required for the purpose collected.
- Your information will be protected from unauthorised or accidental disclosure
- We will provide you with a copy of your personal information on request.
These principles apply whether we hold your information on paper or in electronic form.
If your personal details change, please help us to keep your information up to date by notifying us in the following ways:
- Office address: 10 St. Denys Road, Evington, Leicester LE5 6DT or
- Through Evington Echo website (evingtonecho.uk) contacts information.
What personal data does Friends of Evington collect?
The data we routinely collect includes members’ names, addresses, email addresses and phone numbers. We collect this data directly from our members and supporters when they join Friends of Evington.
For some of our members we may have additional information such as committee memberships, relevant qualifications and interests, DBS checks and for trustees, a list of potential conflicts of interest. We will also keep information relating to disciplinary matters and sanctions.
What is this personal data used for?
We use members’ data for the administration of your membership; the communication of information, and the organisation of events:
We use contact details of advertisers for the purpose of producing a bi-monthly magazine called ‘The Evington Echo’ and this information is shared with the Evington Echo Editor, Advertisement Manager and assistant, Treasurer and is held as a spreadsheet.
We hold contact details of all the volunteer distributors who help deliver copies of the Evington Echo. This information is shared with the Distributor manager and his 3 or 4 first level assistants and Area Organisers (for their area) and is held as a spreadsheet.
The Editor holds details of regular contributors to the Evington Echo and uses this information to send reminders about copy dates and publication dates and will contact contributors to clarify what they want published in the forthcoming magazine.
We hold contact details of all the Evington Echo team, as published in the current edition of the Evington Echo.
Evington in Bloom
We hold contact details of all the Evington in Bloom team members. We also hold contact details of all people who either (1) require information from us (e.g. Council and environmental partners) or (2) have requested the team to keep them informed, for the purpose of contributing to events and activities.
We hold contact details of all the group leaders for the ‘It’s Your Neighbourhood’ groups in Evington and all the affiliated Community groups.
Who is your data shared with?
None of the information collected by Friends of Evington is passed on to any other organisation.
Where does this data come from?
If you are a member of Friends of Evington, you will have provided your personal data directly to us when you joined or when you updated your records with us.
How is your data stored?
This information is mainly stored in digital form on computers and in the form of written documents stored at Friends of Evington’s office. We use g-mails for: Friends of Evington membership (+ a hard copy file) Evington Echo contacts and Evington in Bloom contacts.
Who is responsible for ensuring compliance with the relevant laws and regulations?
The person who is responsible for ensuring Friends of Evington discharges its obligations under the GDPR is Helen Pettman (Chair of Friends of Evington).
How long we keep your personal information
We only keep your personal information for as long as necessary to keep you updated with news and events.
Your personal information will be deleted if you are no longer a member.
.You have the right to:
- Change your communication preferences or restrict the processing of your personal data for specific purposes.
- Request that we correct your personal data if you believe it is inaccurate or incomplete.
- Access the personal data that we hold about you through a “subject access request”.
- Request that we delete your personal information
Adopted: March 2019
Reviewed 16th March 2022.
Updated: July 2023
Next review date July 2024